Accounts payable and petty cash
Suppliers with their credit terms, invoices and expenses with proof, partial payments and cost centres.
What it solves
What the hotel owes matters as much as what it is owed, and is usually worse kept: supplier invoices in a folder, expenses paid out of the till with no receipt, and no idea how much each area spends.
You notice it in things like these
- A supplier invoice gets paid twice because it was in two folders.
- Nobody knows how much laundry took this month.
How it works
Suppliers and cost centres
Each supplier with their credit terms, and each expense with its cost centre. That is what turns a pile of invoices into the question you actually wanted answered: how much each area spends.
With proof, XML included
Supplier invoices and expenses carry their proof attached — PDF, image or XML — and the tax receipt UUID when they have one. The file lives next to the expense, not in somebody's inbox.
Partial payments that only add
A part payment is one more payment, not an edit of the previous one; reversing it requires a reason. And an expense can be paid from the open shift's till, which is exactly what petty cash is.
Summary with ageing
The ageing of what is owed and the month's spend by cost centre, on the same screen.
Where it lives in the panel
- Reservations & stays
- Reservations
- Accounts payable
What it needs first
To pay from petty cash, an open till shift.
Cash register
Carry on here
Shall we walk through it with your hotel on screen?
Half an hour, your rooms and your rates, and whatever questions you have. No commitment and no card.