Physical inventory
The actual rooms, one by one, with their number and floor. This is what decides how many are free each night.
What it solves
The type says what you sell; the inventory says how many you have. Without the units one by one, there is no way to answer "how many Doubles do I have left on the 14th?" nor to assign a specific room to a specific guest.
You notice it in things like these
- Availability is kept in someone's head or in a spreadsheet, and nobody knows whether you have oversold.
- A room under renovation keeps selling because there was nowhere to record it.
How it works
One by one, or all at once
Create, edit, bulk-create and delete. Bulk numbering follows floors, which is how the hotel is actually numbered: 101 to 110 on the first, 201 onwards on the second.
Availability comes from here
The Availability layer of the calendar counts, per type and day, physical rooms minus sold minus blocked. It is the same source the inventory matrix uses: one count, not two that can disagree.
And your fee comes from here too
The monthly fee is calculated on the total number of rooms registered for the property. Blocked, under renovation or out of service ones count the same: if the fee dropped with blocks, blocking on the 30th would be a way to pay less.
Where it lives in the panel
- Rooms & rates
- Rooms
- Physical inventory
What it needs first
Room types already set up: every unit belongs to a type.
Room types
Carry on here
Shall we walk through it with your hotel on screen?
Half an hour, your rooms and your rates, and whatever questions you have. No commitment and no card.